Low Stock Alerts

Never Run Out of Key Blanks Again

Running out of a common key blank in the middle of a job is embarrassing and costly, you lose time driving to the supply house and the customer loses confidence. KeyBolt's low stock alerts make sure you reorder before you run out.

Setting Thresholds

The field is called Minimum, and it sits under Stock levels on the item form. It belongs to the item at a location, so Van 1 and the shop can each have their own. KeyBolt compares it to Available, which is what is on hand minus anything already held for a store order. Leave a Minimum at 0 and that location never warns you. Set it based on how fast you go through each item:

• High-use items (KW1, SC1 key blanks), set the threshold to 10-20. You might use several per day.
• Medium-use items (deadbolts, cylinders), set to 3-5. You use these weekly.
• Specialty items (transponder chips, safe parts), set to 1-2. You only need them occasionally, but they're hard to get last minute.

How Alerts Work

When an item's quantity drops to or below its threshold, two things happen:

• A Low stock items row appears in the Needs attention panel on your dashboard, with a count. Tap it to open your Inventory and see which items, how many are left, and where.
• The item gets a red Low stock badge in the Status column of the inventory list, so it stands out when you are browsing your stock.

Alerts remain visible until you restock the item above its threshold. There's no "dismiss" button. The alert goes away when the problem is fixed.

Dashboard Overview

Your dashboard has a Needs attention panel. When something is running low, a Low stock items row shows up there with a count. Tap it to open your Inventory. For a ready-made restock list, tap Filters there and set Stock level to Low stock. That is the list you take to the supply house or work from when you order online.