KeyBoltEverything your
locksmith shop needs
- One inboxEvery email, work order, and website request in one timeline, with calls, texts, and Google leads joining on KeyBolt Pro.
- AI receptionistAnswers after-hours in a voice you choose, and has the job drafted before you wake up.
- Jobs and dispatchLockout to completed job, dispatched to the right tech from anywhere.
- Key codesBitting, key codes, and safe combos per customer, encrypted.
- Getting paidTap send and they pay online, or take the card on the spot.
- InventoryEvery van and shelf counted, with purchase orders and barcode scanning.
- iPhone, iPad, and AndroidYour whole shop in your pocket, working in a basement with no signal.
- AccountingExpenses, mileage, labor cost, and what you owe in sales tax.
- Google LSAAnswer faster, and claim the refund on the leads that were junk.
What kind of shop are you?
Your whole shop, in your pocket.
Today
Wed, Jun 5 · 3 jobs booked · $515
Car Lockout
Sarah Martinez
Rekey · 3 locks
Oakwood Property Mgmt
Deadbolt Install
James Chen
Tap the tabs to explore. Jobs, the inbox, invoices, customers, the map, and more. It is all one app.
Every feature,
explained.
Colab, your unified inbox
Email, work orders, and website requests in one timeline on Basic. Add KeyBolt Pro and your calls, voicemails, texts, and Google LSA leads join the same thread.
Calls with the recording and transcript, texts with photos, emails, Google LSA leads, and requests from your website form, all in one place
Assign threads to a tech with one tap
An email, a call, or an uploaded work order arrives with the job or estimate drafted. Review it, tap Create, and the thread follows the job
See the customer's full history in the thread sidebar
A repeat call from the same number rejoins the open thread. Merge duplicates when a customer reaches you on two channels, and Separate them if you merged the wrong one
Junk filtering keeps ads and verification codes out, with a Filtered list you can review and restore from, and Report junk in bulk for the ones that slip through
Branded inbound email
Customers email your shop like they email their other vendors. KeyBolt drafts the job for you. Available on Basic and KeyBolt Pro.
Your shop gets its own inbox.keybolt.tech address with no setup
AI reads each email and drafts a job with the customer details prefilled
Reply right from the Colab timeline so the conversation stays in one place
Photos and attachments inline, with automatic compression for big files
AI reads PDF work orders and drafts the job or estimate for you to review
AI receptionist and helper
When you cannot pick up, an AI receptionist answers in a voice you choose, takes the name, address, and what they need, and has the job drafted and waiting. On KeyBolt Pro.
After-hours AI receptionist that gathers name, address, and what the customer needs
Transfer a live call to the AI mid-call by pressing a code on your phone
In-app AI helper that knows your shop data and drafts messages for you, on both Basic and Pro
Turn on auto-detect and the AI runs the whole call in the caller’s language, across 10 including Spanish, French and Portuguese, and real conversations come back with a summary and a read on how the call went
Google LSA performance tools
Stop losing money on bad Google LSA leads. On KeyBolt Pro.
Health score, answer rate trend, and an hourly heatmap of when you miss calls
Lead outcomes reported to Google for you when you convert or close a lead
Catch short-ring and wrong-number leads and submit them to Google for a refund
Your own online store
Sell the products you already stock from a store page customers can buy from, with the orders landing back in KeyBolt.
Turn on a store page listing the products you choose, each with photos and prices
Customers check out by card, and the order lands in KeyBolt with the rest of your work
Orders draw down the same van inventory you already track, so stock counts stay right
Optionally publish those products to Google so local customers find them when they search
Sales tax, late fees, and the time clock
The paperwork side of the shop: tax that matches your city, late fees that chase overdue bills for you, and hours you can hand to payroll.
Name your tax rates once and KeyBolt suggests the right one from the job address, or mark a customer exempt
Export sales tax for monthly city and county filings, line by line plus a summary by jurisdiction
Automatic late fees you configure, keeping the same bill number and the same pay link your customer already has
Time clock for tech hours with regular, overtime, and holiday totals, plus a weekly CSV for your payroll
The phone app
KeyBolt Mobile on the App Store and Google Play. Jobs, photos, notes, and stock counts keep working with no signal.
Jobs, customers, bills, estimates, inventory, your inbox, and your reports, on iPhone, iPad, and Android
Works with no signal: open a job, add photos and notes, receive or count parts in a basement or a parking garage, and it syncs when you get bars back. On iPhone and iPad, key codes for your own jobs stay readable offline for two days after you last had signal
Tap to Pay on iPhone: the customer taps their card or phone against yours, with no reader to buy, carry, or charge. On Android, send the pay link and they pay from their own phone
A push when a job is dispatched to you. The office gets one when a customer pays online, a call is missed, or an estimate is answered. Turn on low stock and you get that one too
Shop data on the phone is stored encrypted, and money stays off the device. Deactivate a tech and their phone wipes itself the next time it checks in
Accounting
The money going out, next to the money coming in. Less to send your bookkeeper, and nothing to retype.
Expenses and vendor bills, with a photo of the receipt attached
Receivables with reminders, and what you owe in sales tax by jurisdiction
Mileage log per trip, ready for your tax return
Tech labor cost, commission rates by day, evening, and weekend, and parts a tech paid for out of pocket
Import a supplier price list from a spreadsheet
Export customers, jobs, invoices, inventory, and your sales-tax filing, each as its own file
Jobs & Dispatch
From emergency lockout to completed job in under 30 seconds.
Quick dispatch, one-screen emergency flow
Tap-to-advance job status on every card
Reusable job templates with default pricing
Schedule, assign, and track every job
Customer Records
Every key code, bitting chart, and safe combo, searchable and protected by database encryption at rest and row-level security.
Key codes and bitting data per customer
Safe combinations protected by database encryption at rest and row-level security
Vehicle records with make, model, and year
Property manager tracking and rekey cycles
Several labeled email addresses per customer, so office, owner, and accounts payable all reach the right record
Insights panel with lifetime revenue, last service, and full communication history
Job Workspace
Open any job and see everything in one place across Details, Finance, and Timeline tabs, no more bouncing between screens.
Details tab with assignable tasks, parts used, photos, and the signature
Finance tab with the invoice, balance, and payments for the job
Timeline tab with every status change and note in order
Track keys cut, locks installed, and parts used per job
Map & Route Planning
See every scheduled job on a map and let KeyBolt build the fastest multi-stop route for the day.
Live map of every scheduled job, color-coded by status
Optimize multi-stop routes from any tech's start location
Open turn-by-turn directions in Google or Apple Maps
Filter the map by tech, status, or job type
Tags & Workflows
Tag jobs, invoices, customers, and calls so anything important, VIP, after-hours, do-not-book, surfaces at a glance.
Org-wide tag library with custom colors and descriptions
"+ Tag" button on every list view for one-click tagging
Tag pills appear on every list and detail page so context follows the customer
Owner / manager controls who can create or assign tags
Invoicing & Payments
Complete a job, tap send. Your customer pays online instantly.
Auto-generated invoices from job templates
One-tap send with a Stripe pay link and a PDF copy attached, and a delivery status you can see: Sent, Delivered, or Bounced
Overdue bills flag themselves, with one-tap reminders and late fees you set
Aging reports to track outstanding balances
Take a card on the iPhone itself with Tap to Pay, no reader to carry
Take card payments in person with a Stripe reader, right when you finish the job
Inventory
Every van and every shelf, counted. Parts used on a job, an estimate, a bill, or a store order draw down the same stock.
Stock by location: the shop, Van 1, Van 2, and transfers between them
Receive deliveries, adjust counts, and run cycle counts from the phone, scanning barcodes with the camera
Purchase orders and restock planning: KeyBolt watches what runs low and drafts the order
Labels for shelves and bins, serial numbers on the parts that have them
Import your supplier price list or current stock from a spreadsheet
Inventory reports for what you hold, what it is worth, and what moved. Cost is visible only to people you allow
Reports & Insights
See how your shop is actually doing, in real numbers.
A dashboard that opens with the four numbers that matter, each against the same point last month, and a 7, 30, or 90 day revenue chart
Revenue by date range, job type, or tech, compared with the period before
Invoice aging and collection tracking
Jobs completed per period and per tech
Top customers and average job value
Tech timesheets from clock-in / clock-out + manual hours
Items sold, inventory turn, and parts margin reports
Tech commissions calculated from job revenue + commission %
Team Management
Add your techs, assign roles, dispatch from anywhere.
Invite techs via email with one tap
Seven roles, owner, manager, dispatcher, tech, bookkeeper, front desk, viewer
Assign and reassign jobs instantly
Deactivate members without losing data
Time clock for tech hours, with team totals and a weekly CSV for your payroll
Estimates & Quotes
Send professional quotes and let customers approve from their phone.
Create detailed quotes with line items and optional add-ons
Send to customers with one-click approval links
Customers approve or decline from their phone
Convert approved estimates to jobs and invoices instantly
Work order numbers carry from the estimate to the job to the bill, and the approval is written into the conversation
In-App Notifications
Real-time alerts so you never miss a payment, approval, or low stock warning.
Real-time alerts for payments, approvals, and low stock
Bell icon with unread count in your dashboard
Click to see details and jump to the item
Configure email notifications in settings
Service Agreements
Recurring maintenance contracts that invoice automatically.
Recurring maintenance contracts for property managers
Set billing intervals, monthly, quarterly, or annual
Auto-generate invoices when due
Track active, paused, and cancelled agreements
QuickBooks Export
Export your data and keep your accountant happy.
Export customers, invoices, and payments as QuickBooks-compatible CSV
Step-by-step import guide built in
QuickBooks-compatible column headers for easy import
Keep your accountant happy