KeyBoltWhat went out, next to what came in.
Most shop software shows you revenue and stops. Knowing you billed twelve thousand last month is not the same as knowing what you kept. KeyBolt tracks the money going out in the same place as the money coming in.
14 days free. Cancel anytime.
How it works
- 1
Photograph the receipt
Expenses and vendor bills carry a picture of the receipt, so the shoebox stops being part of the process.
- 2
Log the driving
Mileage per trip, kept in a form your tax return can use.
- 3
See what the work actually cost
Tech labor cost, commission rates that differ by day, evening, and weekend, and parts a tech paid for out of their own pocket.
- 4
Know what you owe
Receivables with reminders on one side, sales tax by jurisdiction on the other, with an export that ties out for the monthly filing.
What you get.
- Expenses and vendor bills, with a photo of the receipt attached
- Receivables with reminders, and aging so you can see what is old
- Mileage log per trip, ready for your tax return
- Tech labor cost and commission rates by day, evening, and weekend
- Parts a tech paid for out of pocket, tracked back to them
- Sales tax owed by jurisdiction, with a line-by-line filing export
- Import a supplier price list from a spreadsheet
- Export customers, jobs, invoices, inventory, and your sales-tax filing, each as its own file
What it looks like on a real day.
The end of the quarter.
Instead of a shoebox and a Saturday, the expenses already have their receipts attached and the sales-tax export ties to the cent.
The job that felt profitable.
Revenue looked fine until you counted the tech’s hours, the parts, and the drive. Now you can see it before you quote the next one the same way.
The tech who buys their own parts.
What they spent is recorded against the job and comes back to them in the payout, instead of living on a text message.
Questions.
- Does this replace my accountant?
- No. It replaces the shoebox and the retyping. Your accountant still gets clean numbers, and gets them faster.
- Can I export everything in one file?
- Exports come out per record type: customers, jobs, invoices, and inventory each download as their own file, and the sales-tax filing comes out as a multi-sheet workbook ready for your accountant.
- Does it sync with QuickBooks?
- You export customers, invoices, and payments as a QuickBooks-ready file with a step-by-step import guide built in, so the numbers land in QuickBooks without retyping. A direct two-way sync is in development.
- Can my bookkeeper have their own login?
- Yes. Bookkeeper is one of the seven roles, so they see the money without touching dispatch.
- Which plan is this on?
- Both. Accounting is included on Basic at $99 a month and on KeyBolt Pro at $189.