Set When a Bill Is Due

Every bill has a due date, and the due date is what the rest of KeyBolt runs off: the Overdue flag, the Aging report, and the grace period before a late fee lands. You set it with payment terms in the bill builder.

The Choices

• Due on receipt, due the day you send it.
• NET 15, due 15 days after you send it.
• NET 30, due 30 days after you send it. This is where a new bill starts.
• NET 45, due 45 days after you send it.
• Custom date, you pick the day.

KeyBolt works the date out for you. The terms print on the bill, so the customer sees them too.

Setting Terms on One Bill

1. Open the bill builder.
2. Find Payment terms and tap the one you want.
3. The due date updates as you tap. Choose Custom date if you need a specific day instead.

A Default for a Customer

Most property managers pay on the same terms every time, so save it on the customer once:

1. Go to Customers and open the customer.
2. Edit them and find Payment terms.
3. Pick Due on receipt, NET 15, NET 30 or NET 45, or leave it on No default.

Every new bill for that customer then starts on those terms. Custom date is per bill only, so it isn't one of the choices you can save on a customer.

What the Due Date Drives

• Once a day KeyBolt marks every unpaid bill past its due date Overdue.
• The Aging tab in Reports groups bills by how far past due they are. See Invoice Aging Reports.
• If you turn late fees on, the grace period is counted from the due date. See Charge Late Fees on Unpaid Invoices.