Record Expenses and Vendor Bills

Use Accounting > Expenses for costs you have paid and Accounting > Bills for amounts you still owe a vendor. These are shop costs, separate from bills you send customers.

Add a Paid Expense

1. Open Accounting, choose Expenses, and tap Add expense.
2. Enter the amount, date, and category.
3. Add the vendor and a note if needed, then save.

Open the saved expense to add its receipt or make a correction. Filter the list by date and category when reviewing costs.

Save a Vendor and an Unpaid Bill

Use Vendors to save the supplier. In Bills, tap Add bill, choose that vendor, and enter the amount, category, bill date, optional due date, and note.

After you actually pay the vendor, tap Mark paid. KeyBolt records the corresponding expense, so do not add the same payment again in Expenses. The Open, Paid, and Void filters let you review each group.

Void takes a vendor bill out of what you owe. If it was already paid, its expense is un-booked too. Read the confirmation before accepting.

Recurring Expenses

The Expenses tab has a Recurring expenses section for monthly costs. Enter the amount, day of the month, category, and optional vendor and note. The recurring record generates expense entries; it does not send a bank payment. Pause it when that cost stops.

Review the Result

Check Profit & Loss for the same period to see the recorded costs. Imported or automatically generated rows may have different edit controls from a manual expense. Follow the row's source instead of entering a duplicate.